ANNUAL REPORT
2006-2007
PUBLIC BUILDINGS MAINTENANCE DIVISION
The Public Buildings Maintenance Division has undergone some drastic changes in the last several months. First, the passing of the Assistant to the Director of Public Works and more recently the passing of a temporary maintenance worker. In addition, an extended illness struck a dedicated long time maintenance technician whose hard work and dedication has set the standard and raised the bar for the future maintenance staff to come. Were it not for these dedicated employees' efforts, the department would not be in the position today to move forward into a new era of Facilities Management and Building Maintenance.
As the current Facilities Manager I look forward to creating a department in which customer service is and always will be number one! One way we will achieve this is through the procurement and use of a handheld tablet PC that all maintenance staff will use. The handheld tablet is a fully functional computer that enables immediate work order entries in the field and real-time work order updates via web based Computerized Maintenance Management System (CMMS) called eMaint. The combination of the CMMS and the handheld Tablet PC enable the Maintenance staff to work from anywhere saving valuable time, reducing redundancy, controlling inventory levels and most importantly communicate with our customers about the status of open and closed work orders as soon as they are entered and completed.
The Building Maintenance Division is responsible for the long and short term maintenance, safety, and reliability of eleven public sites totaling approximately 130,000 sq./ft. The sites include: Town Hall, Veterans' Memorial Park, Community Center, Police Department, Little League Shack, Rotary Pavilion, Press Box, Library, Wapping Community House, and the Town Garage. Some sites are used on a 24/7 basis needing coverage around the clock and some sites are seasonal like the VMP and Rotary Pavilion. Regardless of their use, all of the sites require the same attention.
Some of the major requirements of the staff are to ensure that contractors and vendors are providing the services that they have contracted for as well as maintaining the individual sites HVAC, Fire, Water, Electrical and Emergency back-up systems that ensure a comfortable, healthy and safe facility for all to use.
Some of the routine services that we deliver are opening and closing the seasonal facilities and ensuring that the sites are in top condition prior to opening for summer use. In addition, monthly inspections are conducted at all sites to look for and inspect items such as fire extinguisher and emergency exit lighting, task and outdoor lights are working properly and that the cleanliness of all sites is upheld on a consistent basis.
Highlights of Projects:
" New Fire alarm Panel at the Wapping Community House
" Repairs to the Building Automation System at the Library
" Sprinkler system repairs at the Community Center
" New Horn/Strobe devices at the Veterans' Memorial Park
" Ventilation modification to gable end of roof at the Community Center
" Material Safety Data Sheet (MSDS) online program upgrade that enables all users to access and store their departments own MSDS sheets.
Maintenance Department Mission Statement
To provide a healthy, clean and safe environment for all stakeholders via the use of LEAN practices, Continuous Improvements, and Customer Service that's second to none.
Clay Major
Facilities Manager
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