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Public Building Commission Minutes 3/17/2011

South Windsor Public Building Commission
Minutes - Special Meeting – March 17, 2011

Present:  Chairman Fitts and Members:  Jeski, Neary, and O’Connell.

Also present:  Construction Manager Dwyer and David Netz representing Cutter, and Chief Crombie.

Chairman Fitts called the meeting to order at 7:20 pm in the Fire Department Conference Room at Company 3 on West Road.  Minutes of the Regular Meeting of February 9, 2011 were unanimously approved as presented.

Communications and Correspondence


New Fire House #3 and Ambulance Facility

Chairman Fitts presented a chart identifying outstanding invoices from vendors who provided furniture and equipment and who had patiently waited through snowstorms and quorum problems for approval at a PBC meeting.   A motion was made, seconded, and unanimously approved to refer the details of the attached chart to the Town Manager and the Finance Department for payment.

Members present briefly toured the building and discussed unfinished items or some that needed attention.  There was a meeting of representatives of regional Fire Departments going on in the Training Room, and the Ambulance Corps areas were in the process of being occupied.  While the winter weather had been tough on some outside plantings, when Spring comes we will see if warrantees need to be implemented due to winter losses from the continuing snowstorms.  Most aspects of the building were operating well.  Contacts with vendors will be made to take care of minor items.

The target date for the public dedication of the new building is set for Sunday, May 1st with an appropriate ceremony and a public tour being planned.

Materials from the Town Manager’s office were distributed and are attached to these Minutes.  One topic relates to communications to Company 3, and the other is a report from the Finance Department on the status of Project Funds.   Both topics will be considered at the April PBC meeting.

Also included with these minutes is a suggested single-page revision to the PBC Bylaws on the subject of Meetings by Telecommunications.  This grew out of our problems with PBC members physically meeting together to process invoices when several storms made it difficult to have announced meetings with a quorum present.  Suggestions/revisions are solicited for discussion at the April PBC meeting.

There being no other business, the meeting was adjourned at 7:40 pm.

The next regular PBC meeting is scheduled for Wednesday April 13, 2011, starting at 6:30 pm in the Directors’ Room on the lower level of the South Windsor Public Library.

                                                        Respectfully submitted,
H. E. Fitts, Temporary Secretary

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